Every documents receives personalized coordination to ensure documents are properly verified, certified, and delivered according to international standards. We provide a complimentary pre-check and manage filings through the New York Secretary of State, all U.S. state offices, the U.S. Department of State for federal-level authentication, and consular authorities for non-Hague countries.
If your documents require notarization, translation, or exemplification, Urban Ease coordinates these as part of a complete end-to-end solution, so your documents are fully prepared and ready for international acceptance with minimal effort.
These certifications are commonly required for dual citizenship, immigration, study abroad, international employment, cross-border business registration, and court filings.
Apostille & Authentication Services
Complete Coordination for International Document Legalization
Urban Ease manages the full legalization process for documents intended for international use.
When documents issued in one country must be used in another, they require authentication to verify their origin and validity. We handle both pathways with care:
Apostille Certification – for Hague Convention member countries
Consular Authentication – for non-Hague countries requiring embassy or consulate processing
Apostille & Authentication Service Options
We offer services tailored to the type of document and destination country. Our team ensures each document is processed correctly and efficiently.
State-Level Apostille – Standard Service
Who it’s for: Documents issued by a U.S. state, intended for use in a Hague Convention country.
Processing: Secretary of State (State-Level)
Details:
Documents Accepted: Legal documents, academic records, birth/death certificates, marriage licenses, and other state- or county-issued documents
Completion Time: 5–10 business days (varies by state; mail-in can take longer)
Digital Delivery: PDF emailed upon completion
Included Fees: Notary, county clerk, state filing, and administration
Hardcopy Shipping: USPS Priority Mail
Optional Services: Document translation, express & international shipping, messenger delivery
State-Level Apostille – Expedited Service
Who it’s for: Same documents as standard service, but when you need faster processing.
Processing: Secretary of State (State-Level)
Details:
Documents Accepted: Same as Standard
Completion Time: 1–3 business days (often requires in-person submission)
Digital Delivery: PDF emailed upon completion
Included Fees: Notary, county clerk, state filing, and administration
Hardcopy Shipping: USPS Priority Mail
Optional Services: Document translation, express & international shipping, messenger delivery
Consulate Authentication (Non-Hague Countries)
Who it’s for: Documents for countries that are not part of the Hague Apostille Convention.
Processing: U.S. Department of State + destination country’s embassy or consulate.
Details:
Documents Accepted: All documents eligible for State or Federal Apostille
Completion Time: Varies by country; U.S. authentication 3–8 weeks, plus consular processing
Digital Delivery: PDF emailed upon completion
Included Fees: U.S. government & administration fees, plus consular fees
Hardcopy Shipping: USPS Priority Mail
Optional Services: Document translation, express & international shipping
Who it’s for: Documents issued by federal agencies, intended for use in Hague Convention countries.
Processing: U.S. Department of State
Details:
Documents Accepted: FBI background checks, IRS documents, certificates to foreign governments, naturalization documents, and other federal records
Completion Time: 3–8 business weeks (standard); expedited service approx. 7 business days
Digital Delivery: PDF emailed upon completion
Included Fees: Federal and administration fees
Hardcopy Shipping: USPS Priority Mail
Optional Services: Document translation, express & international shipping
Federal-Level Apostille
Common Documents for Apostille & Authentication
Legal & Notarized Documents
We authenticate notarized documents — including those signed remotely through RON — so they are legally valid and recognized overseas.
Marriage & Family Records
Marriage, birth, and death certificates can be authenticated for use abroad, often needed for family visas, marriage registration, or estate matters.
Divorce & Court Orders
Court judgments, divorce decrees, and adoption orders are verified for international legal recognition and enforcement.
Education Credentials
Transcripts, diplomas, and enrollment letters are prepared for international study, employment, or licensing applications. Translation can be added if your records are not in English.
Business & Property Documents
We Apostille deeds, incorporation papers, powers of attorney, and contracts to support cross-border transactions or business registrations.
Identification & Personal Records
Certified copies of passports, driver’s licenses, and other identity documents can be notarized and apostilled for immigration or verification abroad.
Federal Documents
We manage Apostille and authentication for FBI background checks, IRS letters, and other federal records through the U.S. Department of State.
Exemplified Certificates for Apostille Use
Birth and death certificates issued in New York City require an Exemplification Letter from the Department of Health & Mental Hygiene (DOHMH) before an Apostille can be issued.
This letter verifies the authenticity of the certificate and can be obtained through the New York City Department of Health & Mental Hygiene (125 Worth Street, New York, NY 10013) or via Vitalchek.com.
Prefer not to handle it yourself? Urban Ease can obtain the exemplified copy for you through our Document Retrieval Service — simply provide authorization and a copy of your ID.